HR Administrator

• Co-ordinate and manage all pre-employment vetting and reference process.
• Support with processing / renewing Airport Identity Cards in the capacity of a registered Authorised Signatory.
• Conduct pre-employment face-to-face security interviews to ensure aviation security requirements.
• Co-ordinate and support new starter and leaver processes, including the issue of offers, contractual paperwork, employee inductions and ongoing employee life cycle.
• Support with internal and external regulated audit and preparation processes, always ensuring compliance.
• Manage HR email inboxes and liaise with the rest of the HR team as necessary.
• Process employee data on HR systems to provide accurate information.
• Update information on GPA’s intranet and internet, liaising with the communications and marketing department as required.
• Administration / processing of all employee absences.
• Administration of New Starter Health Assessments and all required employee medicals via our external occupational health provider, liaising with the HR Advisor to follow up as necessary.
• Support and co-ordinate all training, learning, development, and engagement activities.
• Manage and update various employee related training systems.
• Support line managers with minute taking at HR related meetings e.g., disciplinaries, grievances and interviews.
• Provide guidance on core HR related processes and policies.
• Undertake relevant Drugs and Alcohol (D&A) related training and administer D&A tests – this requires being on an out of hours on-call roster.

• Previous HR or administrative experience.
• Understanding of HR administrative processes (desirable).
• Previous experience in a fast-paced work environment.
• Experience of working within an aviation / logistics / manufacturing or similar 24/7 operational environment experience (desirable).

Familiarity with HR systems (desirable) or at least good working knowledge of Microsoft based applications.

• Ability to work on own initiative & operate under pressure.
• Able to take direction and deliver effectively and efficiently.
• Ability to organise, prioritise and manage time / work effectively to meet deadlines.
• Be flexible to changing priorities based on department and business needs.
• Excellent written and verbal communication skills, with the ability to draft and adapt letters, answer, and respond to queries effectively.
• Proficiency in Microsoft Office applications, particularly Outlook, Excel, and Word.
• Good IT skills to set-up various meetings and training.
• Excellent note / minute taking ability, with good attention to detail.
• Demonstrate and manage discretion / confidentiality, which is fundamental to the role and the credibility of the HR department.
• Strive for continuous improvement.
• Show initiative and possess a “can do” attitude with a “problem identification – solution proposal” approach.

• 18+
• Comply with UK Right to Work checks and provide associated relevant documentation at interview.
• Confirm your identity by providing a copy of your passport or driving licence.
• Upon request, provide GPA with a complete five-year referencing history inclusive of all employment, self-employment, and education. Any gap period of 28 days or more must be covered by a personal reference to which you must also provide contact details.
• Upon request, provide a Criminal Record Check Certificate (Level 1 Disclosure) from Disclosure Scotland.  This must not display any disqualifying convictions as detailed on the Civil Aviation Authority website.
• Where applicable, undertake a Counter Terrorist Check (CTC) and understand that deployment to any security related activities is conditional upon the satisfactory result of such a check.

We are proud to be a Disability Confident employer and are committed to applying equal opportunities at all stages of our recruitment and selection process.  Reasonable adjustments will be made to our recruitment process to ensure that no applicant is disadvantaged.